Tips for Rental Vehicles or Chartered Buses

• Check with each private carrier about their specific policies
• Rental car companies have a minimum age requirement for drivers
• Many rental companies offer insurance on their vehicles. If the driver elects not to purchase this insurance, then the driver may assume all liability damage (property or personal), depending on the individual's own insurance policy. FSU provides NO INSURANCE for rental vehicles - this responsibility lies entirely with the driver of the vehicle

Important: New Safety Procedure Implemented
• If there is only one authorized driver, the vehicle must stop overnight if estimated travel time (one way) exceeds 10 hours.  In other words, for an 18 hour trip (one way), students may drive 10 hours then must stop overnight before driving the remaining 8 hours.
• As an alternative, Avis will approve a 2nd driver but only if this person is 25 or older.  I know it will be difficult, but students can try to find a 2nd driver.

Renting a Vehicle as a student organization using A&S Funds:

Rental cars- Avis Rent A Car, Inc.

If your organization needs to rent a vehicle, you must use the State Contract with Avis Rent A Car Inc. The cost of rental cars must be charged to a P-Card (SGA Credit Card) there the SGA Accounting and Advising Office. Reservations must be made by the SGA Accounting and Advising Office, COGS office or SGA Administrative office travel representatives. The organization must submit completed Avis Car Rental request Form giving detail information as to the date and time the car will be picked-up and returned. Only the student who is listed as the traveler on the form will be allowed to pick up and drive the vehicle. This rental cost is pre-paid from your account. Avis can also provide vans under the State contract as long as you have a justification. For example if you have number of students that will be traveling together on the same trip, a van might be necessary. This applies to both undergraduate and graduate organizations. Obtain a quote by calling 1-800-338-8211 and reference the state contract code "AWD#A113400" class compact "B". SGA Accounting/COGS will reserve the vehicle for you. Please submit an Avis Care Rental Request Form at least 10 working days prior to your trip. Please make sure you entered your exact itinerary on the form with your travel request. State contract requires the vehicle be returned with a full tank of gas.

*Gas can be reimbursed when a rental automobile is driven. Please submit your gas receipts to SGA Accounting with the Travel Reimbursement form after the trip.

Renting a Charter Bus

• Check out "Guide to Hiring Bus Companies for Student Extracurricular Activities" at http://www.fmcsa.dot.gov/about/outreach/consumers/guide.htm
• All passengers should abide by bus company's rules and regulations
• All passengers should obey bus driver's directions and rules
• All passengers should represent FSU in a good light on the bus at all times