Forms for Student Travel

Student organizations should work with the Student Activities Center to obtain copies of suggested travel waivers and waivers for other high risk activities and events. To be cautious and proactive, RSO's should create both a travel roster and an emergency contact sheet before traveling and take a copy of these documents along on the trip.

The travel roster should include:

• Names of all the organization's members who are traveling

The emergency contact sheet should include:

• Name of the organization
• Dates of the trip
• Destination
• Lodging and Accomodations
• Phone number where the organization can be reached at all times
• The organization members who are on the trip
• Each member's emergency contact (name, phone number, and the relationship to the organization member)
• Name of the organization President and president's signature

Documents such as these will be very useful, especially if a crisis occurs

Sample forms can be found at these websites:

http://fsu.campusrec.com/sportclubs/travelforms.shtml

http://fsu.campusrec.com/sportclubs/sportclubcouncilforms.shtml

http://union.fsu.edu/eventplanning/SEPforms.html

The Student Activities Office strongly encourages that copies of these documents be shared with the student organization's advisor before the trip. Sample documents can be seen at the Student Activities Center.